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All in the Mind Awards 2027 Privacy Notice

Get more information about the All in the Mind 2027 Awards.

Your trust is very important to us. This means the BBC is committed to protecting the privacy and security of your personal data. It is important that you read this notice so that you are aware of how and why we are using such personal data. This privacy notice describes how we collect and use personal data about you during and after your relationship with us, in accordance with data protection law.

Who is the Data Controller?

For the purposes of this event, the BBC is the data controller of your personal data. This means that the BBC determines the purposes and means of processing and is responsible for ensuring compliance with data protection law.

Your personal data will be collected and processed only for the purposes described in this privacy notice.

What personal data BBC collects?

When you submit a nomination, the BBC will collect personal data about you as the nominator and the person you nominate:

About you, as the nominator, we may collect:

  • Name
  • Age
  • Postcode
  • Email address
  • Contact telephone number
  • Information you provide as part of the nomination

About the person you nominate, we may collect:

  • Name
  • Age
  • Post code
  • Email address
  • Contact telephone number
  • Information about them included in the nomination

Special category data

Given the nature of the awards, the BBC will process special category data about you and about the person you nominate, depending on the information provided during the nomination process. We do not ask you to provide special category data unless it is relevant and necessary for the nomination process.

How do we use your personal data

The BBC will use your personal data to administer and manage the awards process.

This includes:

  • Assessing nominations
  • Contacting you or the person you nominate where necessary
  • Managing shortlisted entries, finalists and award outcomes.

If you or the person you nominate later take part in BBC programming or promotional content, please see the BBC Privacy Notice for Contributors here for information about how personal data is used for those activities.

Lawful basis for processing your personal data

The BBC process your personal data on the basis that it is necessary for the performance of its public task. Where we process special category data we rely on substantial public interest. The BBC’s role is to act in the public interest and to serve all audiences with content which informs, educates, and entertains.

Sharing your personal data

The BBC may share personal data with approved third-party service providers who assist with the delivering the awards. These third parties will only process your data on behalf of the BBC and in accordance with its instructions. They will not use your personal data for their own purposes.

We may also share relevant information from nominations with the judging panel for the purpose of assessing shortlisted entries.

We may also share personal data where required or permitted by law.

Retaining your personal data

We retain personal data relating to people who apply but do not win an award for up to nine (9) months after applications close.

We retain records relating to award winners for two (2) years after applications close for auditing and compliance purposes.

Where someone takes part in BBC programming or promotional content, information relating to that contribution will be retained and archived in perpetuity by the BBC.

Where is your personal data is stored?

Your personal data will be stored in the UK and the European Economic Area (EEA).

Your rights

You have rights under UK data protection law, including right to:

  • Request a copy of the personal data BBC has about you.
  • Request correction of inaccurate or incomplete personal data.
  • Request deletion of your data, however there are limitations and exceptions to this right which may entitle the BBC to refuse your request.
  • Restrict the processing of your personal data or to object the processing, in certain circumstances.
  • Request portability of your data in certain circumstances.

If you have any questions about how your personal data is handled, or would like more information about your rights, please visit the BBC’s Privacy and Cookies Policy at https://www.bbc.co.uk/usingthebbc/privacy-policy/, which includes details of how to contact the BBC’s Data Protection Officer.

If you have a concern about the way the BBC has handled your personal data, you can raise your concern with the supervisory authority in the UK, the Information Commissioner’s Office (ICO) https://ico.org.uk/.

Updates to this privacy notice

We may update this privacy notice to reflect significant changes in how we use personal data.